Thank you for your interest in serving as a preceptor for our fourth-year students in the Doctor of Pharmacy professional program at the WVU School of Pharmacy. Your guidance and expertise provide valuable opportunities for our students to apply the clinical skills and knowledge they have received during the didactic portion of the Pharm.D. curriculum into real-life settings. 

Prospective Preceptors

Application Process

1. Please review our Preceptor Criteria and Expectations along with Rotation SiTe Criteria.

2. Complete our online Preceptor Application Form.

3. Once we receive your form, you will receive an email from the Office of Experiential Learning. That email will include our affiliation agreement and items needed to process your adjunct appointment as a preceptor.

4. For APPE preceptors, complete your rotation description using our APPE Syllabus Builder.

5. Once your affiliation agreement and adjunct appointment materials are received, you will complete our free online Preceptor Orientation CE via CEImpact through the RxPreceptor site and provide your availability for the current academic year.

6. You will receive an official notice of appointment. Please sign and mail to the Office of Experiential Learning.

Office of Experiential Learning
West Virginia University School of Pharmacy
PO Box 9520
Morgantown, WV 26506


Preceptors for West Virginia University School of Pharmacy will:

  • Be licensed and actively practice for at least one full year after graduation from pharmacy school (or other applicable academic program)
  • Actively practice in the applicable rotation practice setting for at least six months
  • Serve as a role model by displaying the attributes listed in the Preceptor Expectations section of this document
  • Fulfill all requirements for preceptors listed under the Preceptor Requirements section of this document

Preceptor Expectations:

Preceptors for West Virginia University School of Pharmacy will serve as a role model for IPPE and APPE students by:

  • Practicing ethically and with compassion for patients
  • Accepting personal responsibility for patient outcomes
  • Having professional education, experience, and competence commensurate with their position
  • Utilizing clinical and scientific publications in clinical care decision-making and evidence-based practice
  • Desiring to educate others (patients, caregivers, other healthcare professionals, students, residents)
  • Demonstrating the willingness and ability to advocate for patients and the profession
  • Demonstrating creative thinking that fosters an innovative, entrepreneurial approach to problem solving
  • Having an aptitude for facilitating learning
  • Being competent in the assessment and documentation of student performance
  • Having a systematic, self-directed approach to their own continuing professional development and actively participating in self-directed lifelong learning
  • Collaborating with other healthcare professionals as a visible and contributing member of a team
  • Being committed to their practice organization, professional societies, and the community
  • Treating all students, colleagues, and patients with respect, without discriminating on the basis of race, color, religion, national origin, gender, sexual orientation, age, or disability

Preceptor Requirements:

  • Complete all paperwork to process adjunct academic appointment with West Virginia University School of Pharmacy as requested by the Office of Experiential Learning
  • Complete all required screening forms and develop a rotation syllabus as requested by the Office of Experiential Learning
  • Complete preceptor orientation
    • Review of the school’s mission, goals, values, curriculum, and teaching methods
    • Review of the specific objectives for the pharmacy practice experiences
    • Review guidance for assessment of students’ prior knowledge and experience relative to the rotation’s objectives. This allows the preceptor to tailor the rotation to maximize the student’s educational experience and ensure appropriate interaction with patients, their caregivers, and other health professionals, as applicable
    • Orientation to systems in place to assist preceptors in dealing with serious student problems and/or unprofessional student behaviors
    • Review of the school’s performance assessment and grading systems, and policies to address behavioral problems or misconduct
  • Maintain an active license in good standing with the appropriate licensing body (typically state board of pharmacy) for the preceptor’s practice setting
  • Provide requested availability information for IPPE and/or APPE in a timely fashion
  • Provide Office of Experiential Learning with instructions for any special requirements of students at the rotation site (e.g. criminal background check, drug screening, etc.), including updated information if site policies change
  • Complete midpoint and final evaluations for IPPE and APPE students
  • Review midpoint and final evaluations with students in person
  • Complete 2 hours of preceptor development CE every 2 years
  • Complete any specific training developed for all preceptors as requested by the Office of Experiential Learning
  • Undergo preceptor assessment by the Office of Experiential Learning as required by accreditation standards, including the preceptor’s ability to: 1) facilitate learning, 2) communicate effectively, 3) serve as a professional role model and mentor, and 4) positively represent and advance the profession

Experiential Learning Site Criteria:

Experiential sites must have:

  • Commitment to the education of pharmacy students
  • At least one qualified pharmacist (or other professional) meeting the West Virginia University School of Pharmacy Preceptor Criteria and willing to serve as the preceptor of record for each rotation type offered
  • Adequate physical facilities (e.g. space for students to work, computer access, etc.) to provide a quality experience for the students
  • Adequate activities and opportunities for students to meet the learning objectives for each rotation type offered
  • Access to learning and information resources, as appropriate for each rotation type offered
  • Adequate resources to ensure that students receive oversight, professional guidance, and performance feedback from preceptors
  • An active affiliation agreement with West Virginia University
  • Instructions for any special requirements of students at the rotation site (e.g. criminal background check, drug screening, etc.), including updated information if site policies change

Patient Care Experiential Site Criteria:

In addition to above criteria, sites providing patient care must have:

  • A patient population that supports the learning objectives for the experience
  • A practice environment that nurtures and supports professional interactions between students, pharmacists, and patients and their caregivers
  • Equipment and technology that reflect contemporary practice and support student education for that practice
  • Contemporary services for patient care, such as Medication Therapy Management (MTM)
  • Collaborative professional relationships with other healthcare providers
  • A strong commitment to health promotion, disease prevention, and patient safety, as reflected by the services provided and/or products made available